Division: Human Resources (CHLP- Chloorkop)

Reference Number: PA-04-26

Grade: C1

Purpose of the job

The Payroll Administrator reports to the Remuneration & Benefits Manager and is mainly responsible for:

• The administration of the company’s monthly Payroll, ESS system (overtime, claims and leave) and salaries cashbook.
• Ensuring that the earnings and deductions input captured in respect of payroll input is valid, accurate and complete.
• Assisting Remuneration & Benefits Manager with monthly payroll preparations, reconciliations, and payments.
• Ensuring that queries regarding overtime, leave and any other payroll related are identified and resolved within payroll deadlines.

The abovementioned activities shall be conducted in compliance with the Occupational Health and Safety Act, No. 85 of 1993 and all relevant NCP policies and procedures.

Key performance area

1. To ensure that payroll input is captured, accurate and complete.
   • To review all information regarding Payroll received for accuracy, by ensuring that it is authorized by the correct people as per the payroll deadlines.
   • Process all aspects of payroll, including calculating earnings, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations.
   • Administer payments and schedules for all benefits including Discovery, Alex Forbes, and Old Mutual benefits.
   • To ensure that any queries regarding the earnings, deductions and leave are identified and resolved within payroll deadlines.
   • To ensure that the information is captured accurately as per the payroll deadlines and specifications.
   • Managing electronic timekeeping systems or manually collecting and reviewing timesheets and reports on Jarrison.
   • Keep up to date with changes in payroll regulations and adjust payroll systems and processes accordingly.
   • Collaborate with HR team to ensure accurate and timely processing of payroll and benefits.
   • Participate in payroll yearly audits.
   • To prepare terminations and SARS payments.
2. To ensure that all payroll related payments are paid on time and required documents are sent to third parties.
   • Reconcile monthly third-party statements.
   • Mail detailed monthly payments to third party as per requirement.
3. To provide support to the Remuneration & Benefits Manager.
   • To assist the Remuneration & Benefits Manager with system testing, as required for on-going projects within the agreed timeline.
   • To assist the Remuneration & Benefits Manager with training and support in respect of new systems when required.
   • To assist with queries that the Finance department has raised by providing information as and when required.
   • Clearing of salaries bank statement timeously.
   • To capture adhoc information assigned by the Remuneration & Benefits Manager within agreed timeline to ensure that the payroll deadlines are met.
   • To carry out payroll duties as assigned by the Remuneration & Benefits Manager within agreed timeline for the timeous preparation of the payroll.
   • In the absence of the manager, you will be required to assist with journals, recons, overtime reporting and general ledger allocations.

• Related SHERQ responsibilities.

Knowledge/Skills/Competencies

• Knowledge of Basic Conditions of Employment Act
• Knowledge of the Labour Relations Act
• Knowledge of relevant Tax legislations
• Knowledge of payroll best practices
• Knowledge of accounting principles
• Computer literacy in MS Office (Word. Excel, Outlook) – intermediate and Excel advance
• SAP knowledge
• Sage people payroll
• Sage ESS
• Jarrison System.
• Decision making
• Interacting with stakeholder
• People’s person
• Team player
• Communication skills
• Attention to detail
• Handling a variety of tasks
• Work ethics

Experience

• Experience in Payroll Administration – 5 years.
• Experience managing Time and Attendance System.

Qualifications:

• Grade 12 with Accounting and Mathematics.
• Certificate in Payroll Administration and Accounting.
• Accounting qualification – advantageous.

Certification:

• Sage 300
• ESS

Reporting structure:

This position reports to the Remuneration & Benefits Manager.

Personal Circumstances:

• Must be able to obtain a satisfactory medical report from the companies’ medical centre.

Other requirements:

Please ensure:

• That the application form is fully completed and attached with your CV.
• That the reference number and/or position name of this advertisement is quoted on your application form.
• That recently certifiedcopies of all qualifications referred to on your application form and cv, are submitted.
• Applications can be handed in at the HR offices on or before the closing date.
• Only applications that are submitted to HR directly will be considered.

External Applicants:

Please attach a copy of your most recent payslip (if applicable).

Failure to comply with the above requirements will result in your application being disqualified.

Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent will be reasonably accommodated depending on the inherent requirements of the job.

All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.

Closing date: 28 April 2026

CV’s to be sent to: careers@ncp.co.za

Recruitment for this position will be conducted with the intention progressing our Employment Equity policy, targets, and objectives. The Company reserves the right not to fill this position.