Division: Human Resources
Reference Number: PA-01-25
Grade: C1
Purpose of the job
The Payroll Administrator reports to the Payroll Manager and is mainly responsible for:
•
The administration of the company’s monthly Payroll, ESS system (overtime, claims and leave) and salaries cashbook.
•
Ensuring that the earnings and deductions input captured in respect of payroll input is valid, accurate and complete.
•
Assisting payroll manager with monthly payroll preparations, reconciliations, and payments
•
Ensuring that queries regarding overtime, leave and any other payroll related are identified and resolved within payroll deadlines.
•
Providing support to the Finance department
The abovementioned activities shall be conducted in compliance with the Occupational Health and Safety Act, No. 85 of 1993 and all relevant NCP policies and procedures.
This position profile acts as a guide to the role only, and additional work outcomes may be required to be performed by the incumbent.
Key performance area
1.
To ensure that payroll input is captured, accurate and complete.
•
To review all information regarding Payroll received for accuracy, by ensuring that it is authorized by the correct people as per the payroll deadlines.
•
Process and manage all aspects of payroll, including calculating earnings, calculating deductions, processing new hires and terminations, and ensuring compliance with relevant regulations.
•
Administer employee benefits including Discovery, Alex Forbes, and Old Mutual benefits.
•
To ensure that any queries regarding the earnings, deductions and leave are identified and resolved within payroll deadlines.
•
To ensure that the information is captured accurately as per the payroll deadlines and specifications.
•
Managing electronic timekeeping systems or manually collecting and reviewing timesheets on Jarrison
•
Keep up to date with changes in payroll regulations and adjust payroll systems and processes accordingly.
•
Collaborate with HR and accounting teams to ensure accurate and timely processing of payroll and benefits.
•
Participate in payroll yearly audits
2.
To provide support to the payroll manager.
•
within the agreed timeline.
•
To assist the payroll manager with training support in respect of new systems when required.
•
To assist the payroll manager in the preparation of reconciliation of general ledger accounts as and when required.
•
To assist with queries that the Finance department has raised by providing information as and when required.
•
To Capture payroll related journals
•
Clearing of salaries bank statement timeously.
•
To capture all required information assigned by the payroll manager within agreed timeline to ensure that the payroll deadlines are met.
•
To carry out duties as assigned by the payroll manager within agreed timeline for the timeous preparation of the payroll.
•
To prepare bank batch payments relating to employees.
3.
To ensure that all payroll related payments are paid on time and required documents are sent to third parties.
•
Reconcile monthly third-party statements
•
Capture/import monthly payment on salaries bank account.
•
Mail detailed monthly payments to third party as per requirement.
•
Reconcile Bank statement.
4.
Related SHERQ responsibilities
Knowledge/Skills/Competencies
•
Knowledge of Basic Conditions of Employment Act
•
Knowledge of the Labour Relations Act
•
Knowledge of relevant Tax legislations
•
Knowledge of payroll best practices
•
Knowledge of accounting principles
•
Computer literacy in MS Office (Word. Excel, Outlook) – intermediate and Excel advance
•
SAP knowledge
•
Sage people payroll
•
Sage ESS
•
Jarrison System.
•
Decision making
•
Interacting with stakeholder
•
People’s person
•
Team player
•
Communication skills
•
Attention to detail
•
Handling a variety of tasks
•
Work ethics
Experience
•
Experience in Payroll Administration- 5 years
•
Experience supporting finance and accounting- 3 years.
Qualifications:
•
Grade 12 with Accounting and Mathematics- Essential.
•
Certificate in Payroll Administration and Accounting-Compulsory
•
Accounting qualification – advantageous.
•
Sage 300
•
ESS
Reporting structure:
This position reports to the Payroll Manager.
Personal Circumstances:
•
Must be able to obtain a satisfactory medical report from the companies’ medical centre.
Other requirements:
Please ensure:
•
That the application form is fully completed and attached with your CV.
•
That the reference number and/or position name of this advertisement is quoted on your application form.
•
That recently certified copies of all qualifications referred to on your application form and cv, are submitted.
•
Applications can be handed in at the HR offices on or before the closing date.
•
Only applications that are submitted to HR directly will be considered.
External Applicants:
Please attach a copy of your most recent payslip. We regret we cannot consider any applications received without this information.
Failure to comply with the above requirements will result in your application being disqualified.
Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent will be reasonably accommodated depending on the inherent requirements of the job.
All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.
Closing date: 14 January 2025
CV’s to be sent to: careers@ncp.co.za
Recruitment for this position will be conducted with the intention progressing our Employment Equity policy, targets, and objectives. The Company reserves the right not to fill this position.