Division: Compliance
Reference Number: GTS-12-24
Grade: C5
Purpose of the job
To support and enable the business; in ensuring adherence to compliance and risk mitigations by leading the compliance and risk based technical audit processes, the Insurance technical audits processes, by supporting the MHI Responsible person to manage the various sites’ MHI legislative requirement and ensure the MHI license to operate across all sites are maintained and valid. Maintain and sustain the Process Safety and Responsible Care Management systems through regular monitoring (auditing), evaluation, reporting and continuous improvement initiatives which must align with legal, regulatory and business requirements.
This position profile acts as a guide to the role only, and additional work outcomes may be required to be performed by the incumbent.
The abovementioned activities shall be conducted in compliance with the Occupational Health and Safety Act, No. 85 of 1993 and all relevant NCP policies and procedures.
Key performance area
1.
Providing Guidance, Monitoring and Evaluation of Technical Compliance, Process Safety Management, Responsible Care and MHI Systems.
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Co-Ordinates and leads technical compliance and risk-based audits as per the business needs and requirements aligned to legislative requirements, including changes in legislative requirements.
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Develops the technical compliance and risk-based audit guidance document specific to every plant and site in order to conduct comprehensive audits.
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Guides and recommends to the business best practice on complying to the Responsible Care, (RC) and Process Safety Management (PSM) systems.
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Drafts, establishes and maintains PSM and RC standards using best practice guidelines.
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Audits compliance to PSM, MHI and RC requirements to guarantee requisite certification for business sustainability.
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Conduct a gap analysis to determine the overall level of PSM implementation across all sites.
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Ensures that all Technical, PS and RC audits are scheduled on the audit schedule and programme and are updated when changes are made or required.
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Sets and ensures that the PSM & RC Organograms are up to date.
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Sets and ensures that the PSM &RC Appointment letters are up to date.
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Chairs the PSM / SHERQ Steercom and ensures the compilation of the presentation, minutes of meeting are accurate and follows up on action items etc.
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Facilitates, provides guidance, collates and trends the annual Responsible Care Self Assessments that are conducted by each Code of Management Practice owner.
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Determines internal customer requirements by meeting with process owners, coordinators and department Managers regularly.
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Verifies implementation and effectiveness of actions taken by assessing PS incidents and identifies similar repeat non-conformances and opportunities for improvement to ensure PSM & RC business objectives and targets can be met to promote continuous improvement.
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Close all PS, RC and Technical Compliance findings on the EDMS system once adequate evidence has been provided and verified.
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Reviews the Process Safety and Responsible Care system processes annually, with the support of the management responsible for the business sectors, to identify opportunities for improvement.
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Promotes awareness of PSM and Responsible Care compliance in the business through contribution of articles to the GRC quarterly Newsletter, GRC Newsflashes, employee induction and training interventions.
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Develops online Responsible Care, MHI and PSM training material and Programmes for all NCP sites ‘employees designed in collaboration with the training department and other external SMEs (where required).
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Facilitate the review and update of the latest GRC, PSM and RC related documents on EDMS.
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Co-ordinates and compiles data for the annual CAIA KPI submission by liaising with the various subject matter experts to capture the specific data.
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Upload the KPI data on the CAIA Database within the specified timeline and review with the MD and Business Enablement & PMO manager prior to submission.
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Complete the ICCA Assessment within the specified CAIA timeline and review with Business Enablement & PMO manager prior to submission.
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Facilitate the process of identifying improvement areas for NCP to focus on from the CAIA KPI report (which monitors and measures NCP’s progress, from the CAIA KPI submission), to align with NCP’s sustainability goals and enhance further PMO initiatives.
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Facilitates the Chloorkop MHI Review-by liaising with the various NCP departments to gather data and submit to the MHI Consultants.
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Participates in the Cato ridge and Atlantis site MHI reviews and assists where required in terms of compliance to ensure NCP receive and retain its MHI license to operate.
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Supports the MHI Responsible person to ensuring that the reviews are up to date, valid and all requirements are fulfilled from a regulatory point of view for all sites.
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Track allowable chlorine inventory as per the MHI Risk Assessments for all MHI sites and report deviations to Business Enablement & PMO Manager.
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Monitors adherence to the Chloorkop, Atlantis and Cato ridge MHI recommendations that come out of that site’s MHI Reviews.
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Ensure compliance to GHS Requirements for SDS’ and Labels are met.
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Conducts work activities daily in accordance with NCP’s policies and procedures.
2.
Special Business Projects.
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Supports the business by participating in special projects/activities where input is required from a PS, RC, MHI or Technical compliance and risk perspective. This could also be in the form of audits, RCIs etc.
3.
Stakeholder Relationship Management.
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Responds to internal and external customer / supplier queries regarding PSM and RC information as and when required.
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Coordinates RC and PSM external audits conducted by CAIA’s preferred auditors effectively and efficiently.
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Coordinates Technical risk survey audits conducted by Insurers / Underwriters effectively and efficiently
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Responds to queries relating to PSM, RC, MHI non-conformances raised during external
audits within the specified time frames as communicated by CAIA, service providers and
customers.
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Monitors the closing of external RC, PSM and MHI Legal Compliance audit findings.
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Participates in external forums: CAIA – Responsible Care and PSM, MHI and provides feedback on changes that could impact the business and possible actions required.
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Supports the business by gathering data when required for energy reporting, sustainability reporting and cleaner, greener programme reporting to ensure NCP remains consistent and aligned to its SDG goals.
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Participates in RCIs as an ADHOC member to give guidance from a Technical PSM, RC, MHI systems compliance perspective.
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Participates in customer social responsibility audits led by Commercial.
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Serve as the main point of contact and appointed for the Chemical Allied Industries Association (CAIA) as the Responsible Care Management Representative, (RCMR) and engages with CAIA on Responsible Care initiatives.
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Participates in various CAIA Forums, advocacy committee and workgroups on various matters that would affect the company.
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Participates in service provider audits where relevant.
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Alternative to attending the CAER Forum, (Community Forum) on behalf of NCP to share pertinent information and give feedback to the business on any relevant matters raised. This includes the CAER forum what’s app group.
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Back-up to MHI responsible person, including act as point of contact as and where required.
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Serves as the main point of contact for Responsible Care and PSM Systems as well as technical compliance.
4.
Reporting.
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Generates technical compliance audit reports for submission to relevant employees upon completion of audits.
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Compiles a business audit report showing adherence to compliance based on the compliance technical audits conducted throughout the year for submission to the Business Enablement & PMO Manager.
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Compiles the PSM Dashboard on a monthly basis and submits to Business Enablement & PMO Manager for review and send out to the business.
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Analyses reports, (RC, PSM, MHI, Technical compliance audits) to identify and report on trends monthly and in the bi-annual management review.
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Communicates business PSM and RC performance by compiling monthly reports for submission to the Business Enablement & PMO Manager.
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Report on compliance to RC Self Assessments.
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Communicates internal and external PSM and RC audit action statuses by compiling monthly reports for submission to the Business Enablement & PMO Manager.
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Compiles learnings and submits to the Business Enablement & PMO Manager for approval prior to sending to all.
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Updates PSM corrective actions for insurance purposes and submits to the Business Enablement & PMO Manager.
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Reports any deviations from procedure, injury or incident immediately to the Health and Safety Representative and affected department Managers.
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Provides input into the annual budgeting period and supports the Business Enablement & PMO Manager.
5.
Related SHERQ responsibilities
Knowledge/Skills/Competencies
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Knowledge of Occupational Health and Safety legislation and applicable standards & codes
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Knowledge of Environmental legislation and applicable standards & codes
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Sound Knowledge of ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018
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Knowledge of Responsible Care Standards
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Sound Knowledge of Process Safety Management (PSM)
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Knowledge of Major Hazards Installation (MHI)
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Knowledge of Root Cause Investigations (RCI)
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Knowledge of Operational Risk Management, HAZOPs
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Knowledge of Compliance within a chemical, manufacturing environment
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Knowledge of GHS
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Knowledge of ISO 17021: 2019.
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Computer literacy in MS Office (Word, Excel, Outlook and PowerPoint)
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Prioritizing
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Monitoring and Evaluation
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Reporting
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Stakeholder Relationship Management
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Coordinating
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Use of Ariscu
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Internal auditing
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Understanding of ISO 19011:2019
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Understanding of ISO 17021:2019
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Competent in auditing ISO 14001:2015, ISO 45001:2018, Process Safety and Responsible Care management systems.
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Business Process Mapping.
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Leading people, teams and the organization
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Planning and organizing
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Proactive problem-solving abilities – use initiative
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Good time management skills – deadline driven
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Quality and results orientated
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Decision making
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Self-motivated, energetic, and positive
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Reliable / responsible / dependable / trustworthy
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Team worker
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Able to handle conflict management
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High level of personal integrity
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Focus on best business practice and ethics
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Excellent interpersonal and communication skills
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Analytical
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Attention to Detail
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Logical Thinking
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Multitasking.
Experience
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3-5 years in implementing and maintaining Process Safety and Responsible Care Systems in a Chemical Manufacturing environment
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Minimum 3-5 years in a Chemical Manufacturing Environment
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Health & Safety Officer or SHEQ Officer
Qualifications:
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Matric
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National Diploma in Chemical Engineering, (Pre-Requisite)
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SAMTRAC or equivalent occupational SHE Training.
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Internal Auditor – PSM Certification
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GHS/ Dangerous goods Certification
Reporting structure:
This position reports to the Business Enablement Manager.
Personal Circumstances:
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Must be able to obtain a satisfactory medical report from the companies’ medical centre.
Other requirements:
Please ensure:
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That the application form is fully completed and attached with your CV.
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That the reference number and/or position name of this advertisement is quoted on your application form.
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That recently certified copies of all qualifications referred to on your application form and cv, are submitted.
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Applications can be handed in at the HR offices on or before the closing date.
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Only applications that are submitted to HR directly will be considered.
External Applicants:
Please attach a copy of your most recent payslip. We regret we cannot consider any applications received without this information.
Failure to comply with the above requirements will result in your application being disqualified.
Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent will be reasonably accommodated depending on the inherent requirements of the job.
All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.
Closing date: 10 December 2024
CV’s to be sent to: careers@ncp.co.za
Recruitment for this position will be conducted with the intention progressing our Employment Equity policy, targets, and objectives. The Company reserves the right not to fill this position.