Division: Maintenance

Reference Number: FM-07-23

Grade: D3

Closing Date: 3 August 2023

Purpose of the job
The Facilities Manager reports to the General Manager and has the primary responsibilities of:

• Be appointed as the OHS8.2 for the site to ensure all legal/statutory compliance in relation to
  facilities, structures and vehicles does take place in according to the OHS Act, Environmental,
  Facilities and Driven Machinery Regulations.
• Manage the risk, general safety, and health for office administration, building occupancy, road
  use and amenities, and ensuring that all legal inspections and risk assessments are carried
  across the organization.
• Define and implement facility standards, maintenance strategies and asset care philosophies
  for equipment, furniture, air-conditioners, lights, safety signs, change rooms, ablutions,
  warehouses, workshops, bunds, and security fencing for the organisation.
• Execute projects and improve equipment and building availability through the effective
  utilisation of key in house, contractor, and consultant resources.
• Provide leadership and direction for the execution of maintenance, cleaning, painting,
  geotechnical, grass cutting, waste removal, bund repair, old plant demolitions and asbestos
  removal in the organisation.
• Be the organisational expert on structural integrity, building maintenance, vehicle
  management, and preventative maintenance of small office assets.
• Manage the solar evaporation farm, report effluent volumes, and ensure compliance to
  legislative requirements.
• Define and implement the site facilities, structural, civil and SEF portfolio using CMMS
  software, SAP.
• Manage the facilities and effluent farm annual maintenance and capital budgets.
• Lead a team of supervisors, administrators, handyman and contractors.
  The abovementioned activities shall be conducted in compliance with the Occupational Health and
  Safety Act, No. 85 of 1993 and all relevant NCP policies and procedures.

Key performance area

1. Implement a total facilities, buildings, and roads maintenance strategy for the
   organisation:

• Strategic planning to assess the current maturity of the facilities department and what the
  future goals are which should align to the organization’s mission.
• Ensure an effective facilities, buildings, roads, office, ablution, cleaning, lighting,
  gardening, and waste management service for the organization.
• Lead critical contractors and develop key service providers for cleaning, grass cutting,
  landscaping, pest control, painting, air-con, septic sumps, general waste, security fences,
  and recycling services are in place.
• Manage operational vehicles and fleet by ensure maintenance, inspections and
  replacements are conducted accordingly.
• Be the expert on facilities, environment, and general administration regulations, and
  provide input into the Facilities Management Strategy.
• Track, monitor and control facilities costs to within budget. Advise on energy efficiency
  and cost effectiveness. Develop and implement cost reduction initiatives.
• Responsible for the administration of small assets including microwaves, fridges, hydro
  boils, chairs, lockers, cabinets etc.
• Ensure adequate site drawings and layouts for the organization.
• Assist NCP tenants with building and infrastructure maintenance.

1. Assume the OHS8.2 legal appointment.

• Be the legal appointee and the custodian for the organization with the chief inspector at
  the Department of Labour in relation to facilities and structural integrity.
• Ensure all safety standards are in place in the relevant departments and that new
  legislation changes are implemented timeously.
• Ensure that all business standards are implemented and maintained regarding OSHAS
  18001, 14001, 45001, SANAS, ISO and SANS standards.
• Keep records of all statutory inspections, preventative maintenance and compliance
  documents for inspection and audit purposes.
• Benchmark performance against industry standard, monitor the effectiveness of
  systems, equipment and employees and take corrective action if necessary.
• Responsible for general signages across site
• Respond to facility and equipment alarms and system failures.

1. Infrastructure, structures, grounds, bunds, roofs, civils, and servitudes

• Managing several types of maintenance, safety, infrastructure, civil and capex projects.
• Establish relationships between various functions for critical input into structural, civil
  projects and action lists.
• Support coordinators to manage the deviations and reducing backlog on projects and
  statutory inspections captured in SAP and CCAS.
• Ensure annual structural integrity inspections and geotechnical analysis are completed
  and results are executed timeously.
• Implement a painting and corrosion standard for all structures, bunds, buildings and
  roads.
• Demolish and remove all redundant plants and scrap material on site safely and cost
  effectively.
• Develop and maintain an asbestos removal programme, vacant land management, non-
  plant related steel structures (e.g., carports, smoking areas), septic sump clearing, scarp

metal areas, including updating relevant inventories and Asbestos surveys according to
the asbestos abatement regulations.

• Ensure bunds across the site are leak free, well maintained, and compliant to the 110%
  capacity standard.

1. Effluent and Solar Evaporation Farm

• Manage the solar evaporation farm by ensuring the maintenance, safety and security at
  the farm is managed by the SEF Coordinator.
• Critical problem solving and utilization of key asset care techniques of RCM, 5Why and
  RCA processes to increase equipment availability at the farm.
• Investigate equipment failures to stop re-occurrences and conduct call out and overtime
  investigations.
• Optimize farm spares to ensure that the correct number of spares are being kept
  (stockholding) and rotables (fans, pumps, motors) are managed appropriately.
• Track availability, reliability, and Overall Equipment Effectiveness.
• Implement a safety, secure and community threat barometer for the farm to reduce theft,
  invasion, and trespassing.
• Ensure regular dam wall, soil contamination, borehole and river analysis is performed,
  reported and issues addressed.
• Collaborate with the environmental specialist and production manager to reduce effluent
  levels and report any deviations.
• Implement a total site maintenance and monitoring plan for all sewage, effluent,
  stormwater, and servitude channels for the organization.

1. Leadership and management of supervisors and the entire facilities department

• Lead by influencing the employees to achieve the organizational goals.
• Structure the resources in such a way to effectively execute tasks to meet the set targets
  and objectives.
• Enforce the NCP policies and procedures by keeping the employees accountable for
  their actions, as well as for the lack thereof.
• Collaborate effectively with other departmental managers regarding facilities and
  technical support in day-to day tasks and delivery of operational goals.
• Plan the leave, training, and development for the sub-ordinates in line with the strategies
  developed for the department.
• Conduct timeous planned task observations, toolbox talks, ensure that the team
  complies with SHERQ objectives, conducts risk assessments, follows job card SAP PM
  system, executes preventative maintenance, and actions audit findings.
• Stimulate a culture of high performance, accountability and leadership with clear goals
  and aligned efforts.
• Ensure efficient utilization of facility maintenance staff. Ensure facility maintenance team
  are notified to follow up on all queries.
• Escalate any operational, safety and environmental risks to line manager for prioritization
  and support.
• Develop a facilities dashboard and prepare and present monthly status reports on
  department and projects. Developing processes and establishing standards to enable the
  measurement of key parameters to assist with critical decision making.
• SHERQ Responsibilities

Knowledge /Skills and Competencies

• Knowledge of the Occupational Health and Safety Act, No. 85 of 1993.
• Knowledge of ISO 14001, 45001, 9001, 55001
• Extensive knowledge of structural, building, infrastructure and road maintenance
• Knowledgeable on different types of facilities related to chemical manufacturing plants.
• Experience in managing and coordinating inspections and maintenance projects.
• Experience in using SharePoint and Corrective Action Systems (i.e., Digilex)
• Knowledge of Computerized Maintenance Management Systems (i.e., SAP PM and MM)
• Excellent communication and interpersonal skills
• Leadership and Team player
• Concern for standards
• Thorough and attention to detail
• Ability to work under pressure.
• Highly Analytical and Innovative
• Critical thinking, problem-solving and decision-making skills
• Presentation and negotiation skills
• Professionalism, Personal Ethics and Loyalty
• Values driven.
  Experience
• 10 years in a manufacturing plant environment, preferably chemical manufacturing
• At least 5 years in a facilities, chemical, environmental management role, preferably in a
  large industrial and office site.
• At least 3 years in an asset care, reliability, preventative maintenance, or structural integrity
  role.
• Extensive knowledge of the OHS Act and 8.2 legal appointments.
• In-depth knowledge of maintenance principles and maintenance management systems
  (CMMS, SAP PM).
• Sound understanding of contractor management, project management and management
  of change.
• Computer literacy in MS Office (Word, Excel, Outlook, Projects)
  Qualifications:
• BTech or BSc in related field, preferably civil engineering, structural, facilities and
  environmental management.
• Postgraduate courses in facilities, chemical or environmental management (highly
  advantageous).
• Professional registration as a certified Facilities Manager (advantageous).
  Reporting structure:
  This position reports to the General Manager.

Personal Circumstances:

• Must be able to obtain a satisfactory medical report from the companies’ medical centre.
• May be required to be on Standby.
  Other requirements:
  Please ensure:
• That the application form is fully completed and attached with your CV.
• That the reference number and/or position name of this advertisement is quoted on your
  application form.
• That recently certified copies of all qualifications referred to on your application form and cv,
  are submitted.
• Applications can be handed in at the HR offices on or before the closing date.
• Only applications that are submitted to HR directly will be considered.
  External Applicants:
  Please attach a copy of your most recent payslip. We regret we cannot consider any applications
  received without this information.
  Failure to comply with the above requirements will result in your application being disqualified

Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent
will be reasonably accommodated depending on the inherent requirements of the job.
All applicants are thanked in advance for showing interest however correspondences will only be
entered into with the shortlisted candidates.
Closing date: 03 August 2023
CV’s to be sent to: careers@ncp.co.za
Recruitment for this position will be conducted with the intention progressing our Employment
Equity policy, targets, and objectives. The Company reserves the right not to fill this position.