Division: Finance

Reference Number: PA-07-23

Grade: C1

Closing Date: 24 July 2023

Purpose of the job
The Payroll Administrator reports to the Payroll Manager and is mainly responsible for:

• The administration of the company’s monthly Payroll, ESS system (overtime, claims and leave)
  and salaries cashbook
• Ensuring that the earnings and deductions input captured in respect of payroll input is valid,
  accurate and complete.
• Assisting payroll manager with monthly payroll preparations, reconciliations and payments
• Ensuring that queries regarding overtime, leave and any other payroll related are identified and
  resolved within payroll deadlines
• Providing support to the Finance department
  The abovementioned activities shall be conducted in compliance with the Occupational Health and
  Safety Act, No. 85 of 1993 and all relevant NCP policies and procedures.
  This position profile acts as a guide to the role only, and additional work outcomes may be required to
  be performed by the incumbent.
  Key performance area

1. To ensure that the earnings and deductions input captured in respect of payroll input
   is captured, accurate and complete

• To review all information regarding Payroll received for accuracy, by ensuring that it is
  authorised by the correct people as per the payroll deadlines.
• To ensure that any queries regarding the earnings, deductions and leave are identified
  and resolved within payroll deadlines.
• To ensure that the information is captured onto VIP accurately as per the payroll
  deadlines and specifications.

1. To ensure that payroll input captured in respect of all earnings and deductions is
   valid, accurate and complete

• To review all information regarding overtime and leave received for accuracy, by
  ensuring that it is authorized by the correct people as per the payroll deadlines.
• To ensure that any queries regarding overtime and leave are identified and resolved
  within payroll deadlines.
• To ensure that the information is captured onto VIP accurately as per the payroll
  deadlines and specifications.

1. To assist the payroll manager with monthly payroll preparations, reconciliations and
   payments

• To capture all required information assigned by the payroll manager within agreed
  timeline to ensure that the payroll deadlines are met.
• To carry out duties as assigned by the payroll manager within agreed timeline for the
  timeous preparation of the payroll.
• To prepare bank batch payments relating to employees.

1. To provide support to the payroll manager

• To assist the payroll manager with testing as required for on-going projects within the
  agreed timeline.
• To assist the payroll manager with training support in respect of new systems when
  required.

1. To provide support to the finance department

• To assist the payroll manager in the preparation of reconciliation of general ledger
  accounts as and when required.
• To assist with queries that the Finance department has raised by providing information
  as and when required.
• To Capture payroll related journals
• Clearing of salaries bank statement timeously.

1. To ensure that payroll records are updated and maintained timeously and accurately

• To review all employee information required to be captured for accuracy as per the
  payroll deadlines and specifications.
• To capture employee information assigned by the payroll manager and review for
  accuracy on a monthly basis.

1. To ensure that all payroll related payments are paid on time and required documents
   are sent to third parties

• Reconcile monthly third party statements
• Capture/import monthly payment on salaries bank account.
• Mail detailed monthly payments to third party as per requirement.
• Reconcile Bank statement.

1. SHERQ Responsibilities
   Technical Competencies

• Knowledge of Basic Conditions of Employment Act
• Knowledge of the Labour Relations Act
• Knowledge of relevant Tax legislations
• Knowledge of payroll best practices
• Knowledge of accounting
• Computer literacy in MS Office (Word. Excel, Outlook)
• SAP knowledge
• Sage people payroll
• Sage ESS
  Behavioural Competencies
• Decision making
• Supervision/ Coordination of people or work
• Variety of tasks
• Work pressure/ physical effort
  Experience
• 3-5 years’ experience in Payroll Administration
• 3-5 years’ experience supporting finance and accounting
  Qualifications:
• Grade 12 with Math’s or accounting-Essential.
• Certificate in Payroll Administration and Accounting-Desirable
  Reporting structure:
  This position reports to the Payroll Manager.
  Personal Circumstances:
• Must be able to obtain a satisfactory medical report from the companies’ medical centre
  Other requirements:
  Please ensure:
• That the application form is fully completed and attached with your CV.
• That the reference number and/or position name of this advertisement is quoted on your
  application form.
• That recently certified copies of all qualifications referred to on your application form and cv,
  are submitted.
• Applications can be handed in at the HR offices on or before the closing date.
• Only applications that are submitted to HR directly will be considered.
  External Applicants:
  Please attach a copy of your most recent payslip. We regret we cannot consider any applications
  received without this information.
  Failure to comply with the above requirements will result in your application being disqualified
  Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent
  will be reasonably accommodated depending on the inherent requirements of the job.
  All applicants are thanked in advance for showing interest however correspondences will only be
  entered into with the shortlisted candidates.
  Closing date: 24 July 2023
  CV’s to be sent to: careers@ncp.co.za
  Recruitment for this position will be conducted with the intention progressing our