Division: Finance
Reference Number: PM-06-23
Closing Date: 13 June 2023
Purpose of the job
The Payroll Manager reports to the Finance Business Partner and is accountable for overseeing and verifying all financial transactions within NCP’s Payroll Unit. The incumbent is accountable for the effective management of all Payroll Administrators’ activities and must ensure that all information captured on the payroll system is accurate.
The incumbent is responsible for ensuring that monthly reconciliation activities are carried out accurately and that system parameters are set and controlled after modifications, i.e., employee tax. Additionally, the incumbent is responsible for ensuring that systems, policies, processes, and procedures are in place and maintained within this unit to effectively identify and manage risk, prevent fraud, and ensure compliance with legislative, regulatory, and good governance requirements and practices.
The responsibilities above mentioned shall be conducted in compliance with the requirements of the South African National Standard (SANS 10142 Part 1 and Part 2) and the Occupational Health and Safety Act No.85 of 1993.
Key performance area
- Develop Employee Payroll in line with overall HR and NCP Business strategy.
• Provide input to the Annual HR Business Plan through the analysis of current versus required Payroll
activities.
• Ensure understanding of the business drivers and operational strategies that the HR department needs to
support.
• Continuously liaise with the HR Executive on HR strategy and operational requirements.
• Prepare Employee Relations strategy, policies, guidelines, and practices in line with legislation and HR
and company strategy.
• Pro-actively align Payroll services to the direction given by the HR Strategy and ensure that NCP is
protected from risks associated.
• Networking nationally to provide leading edge Payroll programmes and solutions relevant to the chemical
manufacturing organisation.
• Ensure that Payroll standards are adhered to and improved upon.
• Represent NCP on all Remuneration external forums. - Management of the Payroll Function
• Implement the payroll system for NCP.
• Implement and manage the maintenance of the payroll calendar for NCP.
• Ensure that all Payroll related timelines are kept.
• Ensure compliance to ISO system within own Unit and log non-conformances as per ISO procedure.
• Ensure that all practices are aligned with required legislation, standards, and policies.
• Provide work instructions and schedules to subordinates.
• Coordinate and supervise the capturing of authorised payments.
• Communicate any potential problem areas to the appropriate Line Manager and pro-actively develop
plans for rectification.
• Handle all payroll related queries.
• Manage, financial and non-financial data according to set standards and timelines.
• Monitor and advise on deviations to applicable conditions of employment.
- Effective control of Payroll functioning and salary payments to staff members.
• Timely review and ensure sign off on payroll and tax reconciliations.
• Make changes to and update the payroll tables and correct any errors when necessary.
• Assume responsibility for monthly payroll processing.
• Control / check all information provided by Payroll Administrators.
• Co-ordinate the review, authorisation, and submission of payroll information.
• Ensure payroll run is 100% accurate.
• Provide general day to day assistance relating to payroll processes, procedures, requirements, etc.
• Alignment of Parameters
o Ensure that all parameters on the payroll system are aligned to legislative changes, i.e., employee tax
end of February.
o Loading of new release tax tables at the beginning of the tax year
o Ensure the alignment of all third-party changes to the payroll system.
• Ensure compliance to all legislative and regulatory frameworks.
• Conduct PAYE functions.
o Ensure distribution of IRP 5 documents to staff members on an annual basis
o Updating of fringe benefit tax information when required
o Reconcile and provide all payroll information to SARS monthly and for annual compilation of SARS
documentation.
• Ensure that payslips are issued monthly. - Reporting
• Compilation and submission of the following reports:
o Legislative reports - Achievement and management of unit business plans and resources.
• Manage and monitor financial risks within the unit.
• Ensure sufficient staff and adequate staffing for the Unit.
• Implement people management practices for direct reports.
• Assign accountabilities to direct reports.
• Planning, monitoring, and evaluating the performance of direct reports.
• Ensure continuous improvement of Unit’s efficiency.
• SHERQ Responsibilities
Knowledge /Skills and Competencies
• Knowledge of Payroll processes
• Understanding of the Manufacturing industry
• Knowledge of relevant legislation and regulations (Income Tax laws and regulations)
• Knowledge of Payroll related trends
• Financial management
• Computer literacy
• Judgement
• Organizational Communication Effectiveness
• Initiative
• Analytical Ability
• Results Driven
• Organizational values and quality
• Professionalism
• Attention to Detail
• Confidentiality
• Personal Ethics
• Adhering to principles and values
Experience
• Minimum 5 years payroll management experience
• Knowledge of Employee Tax legislation
Qualifications:
• Matric
• National Diploma in Finance or Payroll
Reporting structure:
This position reports to the Finance Business Partner.
Personal Circumstances:
• Must be able to obtain a satisfactory medical report from the companies’ medical centre.
Other requirements:
Please ensure:
• That the application form is fully completed and attached with your CV.
• That the reference number and/or position name of this advertisement is quoted on your application form.
• That recently certified copies of all qualifications referred to on your application form and cv, are submitted.
• Applications can be handed in at the HR offices on or before the closing date.
• Only applications that are submitted to HR directly will be considered.
External Applicants:
Please attach a copy of your most recent payslip. We regret we cannot consider any applications received without this information.
Failure to comply with the above requirements will result in your application being disqualified.
Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent will be reasonably accommodated depending on the inherent requirements of the job.
All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.
Closing date: 13 June 2023
CV’s to be sent to: careers@ncp.co.za
Recruitment for this position will be conducted with the intention progressing our Employment Equity policy,
targets, and objectives. The Company reserves the right not to fill this position.